Draft #2, 12/11/2003

Roundtable Resolution

Resolution No. _________________

Whereas, Skagit County operates the Guemes Island Ferry between Anacortes, Washington and Guemes Island, and

Whereas, it is in the mutual interests of Skagit County and Guemes Island ferry riders to have a structured process to address ferry planning, management, policy and operations needs, issues and concerns; and

Whereas, in December 2003 the Skagit County Board of Commissioners accepted the final recommendations of the “Guemes Island Ferry Schedule and Fare Task Force” that included the creation of an Operations and Performance Roundtable; and

Whereas, Skagit County has recognized, by Resolution No.________, the Guemes Island Ferry Committee as the duly elected representatives of the Island on matters relating to the Ferry; and

Whereas, both Skagit County and the Guemes Island Ferry Committee have expressed a desire to develop an effective consultative, collaborative and coordinative relationship, which will in turn best serve the interests of Guemes Island Ferry riders; and

Now, Therefore Be It Resolved, that the Board of County Commissioners, seeking to allow for regular and structured discussion of planning and operational issues associated with the effective operation of the Ferry hereby establishes the Operations and Performance Roundtable (Roundtable).

Be It Further Resolved, that the Roundtable will be the forum for Skagit County Public Works and the Guemes Island Ferry Committee to come together and address ferry issues of mutual interest.

Be It Further Resolved, that the Skagit County Public Works Department will have the
following Roundtable responsibilities:

· In collaboration with Ferry Committee members, develop an annual workplan for the Committee, and present it to the County Board of Commissioners on an annual basis.

· Generally meet monthly with the Ferry Committee, but at a minimum, six times annually, at a regularly scheduled time.

· Develop meeting agendas that encompass the issues and suggestions of the Ferry Committee, and circulate the draft meeting agenda to all Roundtable participants in advance of each meeting.

· To provide the necessary information and analysis for effective discussion of policy issues of concern and represent management’s perspective in the resolution of these issues.

· Regularly provide the Ferry Committee with information on Ferry performance and key ,issues as agreed to in the Committee’s by- laws.

· Report to the County Board of Commissioners on a quarterly basis on progress and ,performance in meeting the workplan objectives and elements.

· Assume responsibility for Roundtable meeting planning and logistics. Prepare meeting summaries. Post meeting times, locations and meeting summaries at the Ferry Terminals and on the County’s web site.

Be It Further Resolved, that the Guemes Island Ferry Committee will have the following
Roundtable responsibilities:

· Meet regularly with Skagit County Public Works staff to discuss policy issues relating to the Guemes Island Ferry, and advise the County on the perspectives of Guemes Island ferry riders.

· Impartially convey issues of concern and areas for improvement on behalf of islanders to the County’s Public Works staff, and work collaboratively with staff in addressing those concerns.

· Serve as the County’s “eyes and ears” on Guemes Island, and share information regarding Ferry issues with Islanders.

· Together with Public Works staff, brief the County Commission on Ferry Committee issues and activities on a quarterly basis.

· Sponsor and attend community meetings on Guemes Island to share and solicit
information on Ferry issues.

WITNESS OUR HANDS AND THE OFFICIAL SEAL OF OUR OFFICE

this_________day of _________2003.

BOARD OF COUNTY COMMISSIONERS
SKAGIT COUNTY, WASHINGTON